Senior Administrative Assistant, Consulting

Full Time
Manitoba, Winnipeg
Posted 3 years ago

MNP LLP 26 reviews – Winnipeg, MB
Most professional services firms will tell you what they are, but at MNP, we’re most proud of what we’re not. MNP is not a firm with limits. Entrepreneurial in nature, your insight and ideas, the kind that have helped us to become one of the fastest growing firms in Canada, are welcomed, listened to and acted on. We reward results and support the direction you want to take your career. MNP is not a firm with empty promises. Our definition of balanced lifestyle means fostering an environment that lets you thrive at work and make the most of your life outside the office.

Ultimately, it’s what we’re ‘not’ that we’re most proud of and we’re certain you’ll value this most as part of our team.

Join the momentum at MNP, as we are currently seeking a Senior Administrative Assistant to join our growing Administration team. MNP is a leading national accounting, tax and business consulting firm in Canada. Strategically supporting the firm, our Administration team anticipates the needs of our team members and Partners. We effectively communicate information for service lines, industry and specialty groups and operations at all levels throughout the firm. Our administrators support initiatives and ensure efficiency, alowing MNP to better serve our clients and people.

RESPONSIBILITIES AND QUALIFICATIONS Performance Expectations
Prepare, review and edit highly complex proposals, presentations, reports and other correspondence materials with keen attention to detail using tools including Visio, Adobe, Powerpoint, Excel and MS-Word
Assist in processing contracts
Prepare, review and complete staff timesheets, invoices, expense claims, accounts receivable tracking, and monthly reporting for Partners
Coordinate and schedule internal and external meetings, appointments and travel arrangements
Ensures that all necessary material and supplies are prepared for all meetings, including arranging for food and drinks
Take and transcribe meeting minutes
Manage and coordinate multiple calendars and assist with scheduling appointments
Receive and screen all in-bound calls, emails, and visitors; reply or redirect accordingly
Greet and direct all visitors including vendors, clients, job candidates and customers. As the first point of contact, may be required to resolve difficult issues regarding client complaints and other matters
Train new and current staff on administrative procedures
Maintain electronic and paper filing system while ensure filing and administrative processes are completed accurately and on time
Fax, photocopy and scan documents as required
Credentials
Minimum 2 to 5 years experience as an Administrative Assistant
Strong computer literacy, including advanced working skills of Microsoft Word, Excel, and PowerPoint
Strong oral and written communication skills
Ability to handle multiple projects and deadlines with accuracy
Previous experience preparing complex documents, reports, proposals and presentations
Post-secondary education considered an asset
Core Competencies and Personal Characteristics
Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team

TOTAL REWARDS MNP encourages a balanced lifestyle and offers benefits that suit the way our team members work and play! In addition to a competitive salary, our total rewards package includes paid personal days, wellness program initiatives, health and dental benefits, a group pension plan with matching contribution, firm sponsored social events, and professional development assistance.

MNP proudly serves and responds to the needs of our clients in the public, private and not-for-profit sectors. Through partner-led engagements, we provide a collaborative, cost-effective approach to doing business, with innovative strategies to help organizations succeed across the country and around the world.

Job Features

Job CategoryBanking & Financial Services, Business or Management Consultants, Sales & Marketing

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