Events Administrator

Posted 6 months ago


Manages international graduate partnerships and agreements
  • Manages review process of international agreements
  • Conducts research and consultation with internal and external stakeholders (e.g. Faculties, Secretariat, Waterloo International, Office of Research, recruitment consortia and agents) and makes
    recommendations for graduate studies specific compliance
  • Creates standardized templates and processes to facilitate unique partnership opportunities
Relationship Management
  • Represents graduate studies on university-wide committees that support internalization goals of the institution
  • Manages positive and effective relationships to facilitate ongoing dialogue with institutional partners
  • Ensures timely, accurate, consistent and ongoing follow-up with internal and external stakeholders
  • Provides international recruitment leadership and expertise, including training of university delegates traveling to strategic key markets
  • Represents the University of Waterloo at key international market events/recruitment opportunities (as needed)
  • Acts as the back up to the Manager, Graduate Marketing and Recruitment on international matters
Marketing and communications
  • Coordinates the development of content, visual presentations and display materials intended for key international audiences/markets; ensures that internationally focused print/digital initiatives align with other marketing and promotional content
  • Advises on marketing campaigns to facilitate international marketing efforts
  • Explores marketing opportunities for further development/growth in key international markets
  • Liaises with internal and external partners to leverage international marketing opportunities (e.g. webinars about Waterloo), while ensuring compliance with the University brand guidelines
  • Understands and applies relevant marketing research and institutional knowledge pertaining to international strategic priorities
  • Provides data related to international graduate enrolment management
  • Analyzes, understands and applies current and historical data to determine trends, forecast future opportunities and inform strategy development
  • Analyzes data to make recommendations for further international exploration and expansion
  • Supports ongoing evaluation of international marketing and recruitment efforts


  • Bachelor’s degree or equivalent education and experience
  • Experience with international partnership guidelines/policies; familiarity with processes as they relate to graduate studies
  • Experience and/or understanding of marketing and/or graduate enrolment management principles
  • Experience presenting to varied audiences
  • Experience managing multiple priorities
  • Experience in relationships management, specifically with government/senior administrators
  • Project management – ability to manage competing priorities
  • Knowledge and understanding of international education systems, credentials and international partnerships
  • Knowledge of University’s Quest/OnBase and data extract systems and asset.
  • Demonstrated ability to learn Waterloo Content Management System (WCMS) guidelines; ability to follow WCMS guidelines in the maintenance of websites
  • Demonstrated ability to work independently and within a team environment
  • Demonstrated ability to meet multiple and concurrent deadlines
  • Excellent communication (both written and oral) and attention to detail skills
  • Demonstrated skill of PowerPoint or similar presentation software, Word, Excel
  • Intermittent work outside the normal operating hours of the institution and occasional travel

Job Features

Job CategoryEvents Administrator

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