Data Administrator

Calgary
Posted 4 months ago

Responsibilities:

  • Manage and monitor the work of direct reports in all locations.
  • Perform general reception duties including greeting and assisting visitors, answering phones, responding to and directing telephone and electronic inquiries appropriately, and the processing of mail.
  • Audit, review, and process all job tickets for Operations and Sales approval.
  • Assist Sales team with formatting and organizing all bid packages.
  • Maintain the database for all bid information.
  • Coordinate with management, staff, and external parties to obtain information needed to support project initiatives and/or meet project deadlines.
  • Communicate effectively with clients and employees to maintain the company‚Äôs reputation for quality and commitment to service.
  • Communicate relevant issues to management (Administrative Manager or other) as appropriate.
  • Perform administrative duties such as maintaining files, recording meeting minutes, and word processing.
  • Maintain and coordinate required Human Resource documents and forward required documents to Human Resources as required. Communicate and send original copies of documents to Head Office.
  • Maintain adequate inventory and maintenance of offices supplies and equipment.
  • Plan and schedule meetings, conferences, and travel arrangements, as well as process expense reports.
  • Anticipate the administrative needs of the business and respond in a proactive manner.
  • Ensure cross training of other administrative employees for back up when absent.
  • Participate in training and development activities.

Qualifications, Knowledge, Skills and Abilities:
Required:

  • Several years of experience in a similar role in an independent business environment or in progressively responsible administrative positions.
  • Extremely proficient in the use of computer software, including word processing, spreadsheets, and accounting software, as well as MS Office suite of products (Word, Excel, Outlook, and Access).
  • Ability to compose and edit correspondence for members of the Sales team and Management.
  • Highly organized with the ability to intuitively understand the needs of the team being supported.
  • Excellent interpersonal skills with the ability to multitask.
  • Legally eligible to work in Canada.

Looking For:

  • Experience with Microsoft Dynamics GP software.
  • Post-secondary diploma in Administrative Services or equivalent.
  • Experience in oilfield service organizations.
  • Able to maintain accurate files, ensuring confidentiality of data is maintained.
  • Detail and process oriented with a high degree of accuracy.
  • Excellent oral and written communication skills, able to take limited direction and follow instructions.
  • Strong work ethic, positive attitude, reliable, and dependable.
  • Flexible and able to adapt to change.
  • Understands the importance of safety.
  • Team player and customer service focused.
  • Demonstrated initiative and results orientated.
  • Able to travel

Assets:

Job Features

Job CategoryData Administrator

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