Coordinator, Administration

Posted 6 months ago

Position Responsibilities:

  • Perform a wide range of administrative tasks, with a focus on supporting the Frontline Sales Team.
  • Create and handle presentations and reports
  • Administrative support to the GM, including coordinating meetings and travel
  • Organizing departmental meetings and events
  • Purchasing for the local area and liaising with suppliers
  • Process Purchase Orders and invoices in a timely manner
  • Creation and management of various spreadsheets and tracking reports
  • Track and manage the Frontline Sales Team’s local obligations to customers
  • Reception duties, as needed
  • Manage expense reports
  • Process a wide range of administrative project assignments.
  • Maintain various departmental database systems and lists;
  • Maintain strict confidentiality on highly sensitive matters;
  • Create and enter data into spreadsheets;
  • Create and handle presentations, complex reports, confidential correspondence and files;
  • Interface with suppliers and maintain internal and external relationships;
  • Coordinate meetings and travel arrangements, and maintain department calendar;
  • Manage expense reports;
  • Administer programs, projects and or processes specific to the operating unit served;
  • Scribe as required to document meeting minutes and action items;
  • Creation of various spreadsheets/tracking reports;
  • Miscellaneous admin requests as required;


Our ideal candidate is:

  • Proficient with Microsoft office, mainly Excel
  • Eager and has the willingness to learn
  • Organized and detail oriented
  • Able to work in a fast-paced environment
  • Collaborative and can support a large team
  • A problem-solver
  • A people person
  • Exceptional with time management/prioritizing skills



  • Related post-secondary education required;
  • 5+ years of experience in automated office environment required;
  • 5+ years demonstrated experience in an office admin/executive assistant role;
  • Demonstrated experience in coordinating projects;
  • Advanced knowledge of Microsoft Office (MS Word, Excel and PowerPoint) applications;
  • Excellent phone etiquette and customer service focused;
  • Bilingual (French/English) skills a plus; and
  • SAP knowledge an asset.

Job Features

Job CategoryEvents coordinator

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